Please be aware that if a course has become full by the time you are approved, you will be placed on the wait list for this session. When placed on the wait list for a class within ELM, you will be assigned an initial wait list number. If/when other participants withdraw from the course, you will be continually moved up the list. If you are moved from the wait list into the course you will be notified by email from the ELM system.
You were approved for the course prior to being placed on the wait list and, therefore, will not need further approval to confirm enrollment in the course.
Follow this guide to enter or verify your business e-mail is correct in SEMA4.
Cancellations must be made at least seven (7) calendar days BEFORE the scheduled class. If a cancellation is not made seven (7) calendar days or more before the class begins, your agency will be billed. You may send another staff member in your place, however we ask that you please notify us of any intent to send a substitute.
As of January 1, 2015: If you are in an enrolled status for a course, and unable to attend, you will not have the option to reschedule when the class is offered again. If you wish to take the course at a later date, you must re-enroll in ELM and will be expected to pay for the course again.
Within the 'Monitor Approvals' area of ELM, Training Coordinators are able to look up employees who have enrolled in a course, but have not yet been approved by their manager/supervisor. This is where you are able to override a manager's/supervisor's approval if needed. Additionally, there is an on-demand report you can run, Pending Approvals, which will provide you with detailed information to assist you in this process. Below are the steps to complete enrollment:
As a training coordinator with approval rights within ELM, you will be receiving emails for those employees missing an approver regardless of their agency. There is a report, 'Missing Report To Approvals,' that is generated on-demand to review if those registrants require your follow-up.
If you prefer to stop receiving these notices directly to your Outlook Inbox, we recommend setting up an email rule that identifies these incoming emails and automatically routes them to a folder that can essentially be ignored.
All links to approve an employee for training are within the Administrative Portal of ELM. First, ensure you are accessing this portal. You are not able to access approval rights within the SEMA4 Self-Service portal. Log-in to the Administrative Portal using your employee ID and password that you use to enter Self-Service.
If you still do not have access to the Maintain or Monitor Approvals links, please contact us at ELD.Training@state.mn.us.
In most cases, employees will not use the Administrative Portal, but instead the Self-Service Portal. In the Self-Service Portal, employees are able to complete tasks such as access time-cards, enroll in a course, and change/update personal information. The Self-Service Portal is accessible to state employees at any time.
There are particular, specialized functions that can only be accessed through the Administrative Portal. Some of these functions include:
The Administrative Portal is accessible to employees only while using an agency computer and/or VPN.
You do not enter POs or EIORs into ELM. These items are entered into the state’s financial system (SWIFT) which also handles the invoicing processes. When a manager or administrator approves training for an employee it is acknowledgement that the appropriate agency fiscal policies have been followed and completed.