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SWIFT Update December 01, 2016

Statewide Systems Availability

All statewide systems will be unavailable due to system maintenance Friday, December 2, from 5 a.m. to 6 a.m.. Please plan around this time to minimize interruption of critical business functions. We apologize for the inconvenience.
Impacted systems include:

  • Self Service
  • SEMA4
  • Recruiting Solutions
  • SWIFT (Including Supplier Portal and Mobile Inventory)
  • SWIFT Data Warehouse (EPM)
  • Budget Planning and Analysis System (BPAS)
  • Capital Budget System (CBS)
  • Enterprise Learning Management (ELM)
  • Fiscal Note Tracking System (FNTS)

Budget Update: Non-Federal Appropriations

The budget authority option for all Budget Period 2016 non-federal appropriations that were granted cash flow assistance was changed from “G” (obligate and spend the greater of actual or estimated receipts) to “E” (authority to obligate estimated receipts and spend only actual receipts) this morning, December 1, 2016.


Incoming Grants Update: Revised User Guide Available 

Visit the Grants (Incoming) Reference Guide page and download a copy of the newly revised “Grants (Incoming) User Guide.” It covers how incoming grants (where the State is the grantee) are tracked using the Grants, Customer Contract, Billing, and Commitment Control modules.


SWIFT Data Warehouse Update: New Extract Views Available 

New Extract views for the Billing area are now available in Production. The new X2 views include Billing Header and Billing Line Notes which had been removed from the Accounts Receivable Extract views released on November 23, 2016 (PS_X2_W_RECV_HDR and PS_X2_W_RECV_LN).
The new views are named:

  • PS_X2_W_BI_HDR_NT
  • PS_X2_W_ BI_LN_NT

Refer to the SWIFT Data Warehouse Bulletins page for more information.


Sign Up for SWIFT Classroom Training

Classes are free of charge and open to everyone. You can enroll for this training by opening Employee Self-Service and selecting the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Seats are available in the following classes:

Class 

Date 

Time 

AP Voucher Entry, Maintenance, Approval & Reporting Tools (AP2)

December 19, 2016

  8:30 am to 4:00 pm

AP Voucher Entry, Maintenance, Approval & Reporting Tools (AP2)

 February 22, 2017


  8:30 am to 4:00 pm

AR Direct Journal Deposits (AR/BI3a)

January 25, 2017

8:30 am to 12:00 pm

AR Item Deposits and Applying Payments (AR/BI3b)

January 25, 2017

1:00 pm to 4:30 pm

AR Account Maintenance and Customer Interactions (AR/BI3c)

January 26, 2017

8:30 am to 12:00 pm

Billing Advanced (AR/BI2)

 January 5, 2017

 8:30 am to 4:00pm

Budget Journal Administration (BC2)    

February 2, 2017

8:30 am to 4:00 pm

Create & Manage Purchase Orders for Buyer Roles (PO1)

January 24, 2017

  8:30 am to 4:00 pm

Create & Manage Supplier Contracts (SC1)

January 31, 2017

8:30 am to 4:00 pm


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

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