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SWIFT Update November 03, 2016

Budget Reminder: Search for Unfinished Budget Journals 

While entering budget journals in the Commitment Control module, you may be called away or your session may time out. The Budget Journal Entry page can be used to search for budget journals that are not fully processed. You should perform this search on a routine basis to ensure that there are no budget journals waiting to be processed. 

  • When you do the search, change the Budget Header Status search parameter to “not =” and select “Posted” from the drop-down menu.
  • If you determine that the journal is no longer needed, go to the Budget Lines tab of the journal, select “Delete” from the Process drop-down menu, and click on the Process button

Budget journals


AR/BI Update: Revised User Guides and Quick Reference Guides

Download newly revised Accounts Receivable and Billing user guides!


New SWIFT Class “Create and Manage Purchase Orders for Contract Encumbrance Roles” PO4 Contracts 

A new SWIFT ½ day course is being offered. The “Create and Manage Purchase Orders for Contract Encumbrance Roles” provides basic training on how to enter and update purchase orders. It is for agency staff who support contract administrators and buyers by inputting purchase orders as the encumbering document for contracts.

SWIFT classroom training is scheduled for the following modules.
Classes are free of charge and open to everyone. You can enroll for this training by opening Employee Self-Service and selecting the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Seats are available in the following classes:

Class 

Date 

Time 

AP Voucher Entry, Maintenance, Approval & Reporting Tools (AP2)

 December 19, 2016

  8:30 am to 4:00 pm

AP Voucher Entry, Maintenance, Approval & Reporting Tools (AP2)

 February 22, 2017


  8:30 am to 4:00 pm

AR Direct Journal Deposits (AR/BI3a)

January 25, 2017

8:30 am to 12:00 pm

AR Item Deposits and Applying Payments (AR/BI3b)

January 25, 2017

1:00 pm to 4:30 pm

AR Account Maintenance and Customer Interactions (AR/BI3c)

January 26, 2017

8:30 am to 12:00 pm

 Billing Advanced (AR/BI2)

 January 5, 2017

 8:30 am to 4:00pm

Budget Journal Administration (BC2)

November 16, 2016

8:30 am to 4:00 pm 

Create & Manage Purchase Orders for Buyer Roles (PO1)

January 24, 2017

  8:30 am to 4:00 pm

Create & Manage Purchase Orders for Contract Encumbrance Roles (PO4)

November 14, 2016

1:00 pm to 4:30 pm

Create and Manage Supplier Contracts (SC1)       

November 30, 2016

8:30 am to 4:00 pm

Create & Manage Supplier Contracts (SC1)

January 31, 2017

8:30 am to 4:00 pm


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

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