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SWIFT Update October 8 2015

 
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SWIFT Update (October 8,2015)

SWIFT Purchasing Calculates Tax Rates Based on the PO Date
On October 1, 2015, SWIFT was updated with the new tax codes for all existing Ship To addresses located in Scott and Lyon Counties. New orders, created on or after Thursday, October 1, 2015, will calculate the new rate of tax for the Ship To addresses within those counties/cities. Existing orders may or may not need to have the tax code updated on the PO if payment can be processed during any allowed grace period(s) (see the general notice for each county/city). When updating the new tax rates, the buyer may need to adjust the PO Date to a date of 10/1/2015 or later for the PO to calculate the new rate. This will be the same for all cities and counties as new local taxes are added or existing taxes are updated. SWIFT uses effective dating to determine the tax rate that was in effect at the time the PO was created (PO Date).
Previously, any Ship To addresses in the affected cities may have used the tax code of "0000", State Tax only. To calculate the new combined state and local tax rate, the tax code(s) on the PO must be updated to the new tax code(s) from the "0000" tax code. Because of the various transition rules, these codes will not be updated by SWIFT and must be updated by the PO buyer.

SWIFT Help Desk
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT.
651-201-8100, option 2 or by email SWIFTHelpDesk.MMB@state.mn.us
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.
When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
Issue Description
Business Unit
Module (Accounts Payable, Purchase Orders, etc.)
Transaction ID (Voucher ID, PO ID, etc.)
Error Message Print Screen
Additional reference information can be found on the SWIFT website.

SWIFT Update Listserv
The SWIFT Update is sent to SWIFT Agency Sponsors/Project Managers/Readiness Coordinators, Chief Financial Officers, SWIFT Project Team, SWIFT Steering Committee, and Agency Training Managers. It is also sent to a larger listserv composed of SWIFT end users. To be removed or added to the SWIFT Update list, please send an email to the Swift Help Desk (SWIFTHelpDesk.MMB@state.mn.us).

SWIFT Training
To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword "SWIFT" to find and enroll in classes currently scheduled.
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