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SWIFT Update September 25 2014


Accounts Payable Tips

Denied Vouchers

If a voucher has been denied through workflow in SWIFT, the denial does not cancel the expenditure. If the denied voucher should be cancelled, the user must delete or close the voucher. Once the voucher is properly deleted or closed, the expenditure will be cancelled and the money restored to the budget. If the voucher can be corrected, the user should make the necessary corrections to the existing voucher and resubmit for approval through voucher workflow.

A new Quick Reference Guide (QRG) for Deleting, Closing and Unposting Vouchers has been posted on MMB's website. This QRG provides additional information regarding the process of deleting, closing and unposting vouchers, including when each process should be performed.

User Satisfaction Survey

Early next week many users of SEMA4, SWIFT Financials, Procurement and the Data Warehouse will receive a user satisfaction survey in their e-mail box. This survey is being sent out by MMB to gauge user satisfaction of the systems and services provided. We encourage users of these systems to respond with their level of satisfaction and areas of concern. The results of the survey will be used to better assist our agency in meeting your needs.

SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT.
651-201-8100, option 2; Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.
Additional reference information can be found on the SWIFT website.

SWIFT Update Listserv

The SWIFT Update is sent to SWIFT Agency Sponsors/Project Managers/Readiness Coordinators, Chief Financial Officers, SWIFT Project Team, SWIFT Steering Committee, and Agency Training Managers. It is also sent to a larger listserv composed of SWIFT end users - to be removed or added to this SWIFT Update list, go to the SWIFT Newsletter List

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