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SWIFT Update September 15, 2016

Reminder: Sales Tax Direct Pay

This is a reminder that utility payments are not exempt from the state’s direct pay permit. If tax is included on an invoice, the tax should be deducted from the payment to the vendor. SWIFT will calculate tax based on the Ship To address identified on the voucher and credit the appropriate liability accounts. Taxes are transferred to the Department of Revenue monthly. Exceptions to direct pay include:

  • Taxable food and beverages
  • Taxable lodging and related lodging services
  • Admissions to amusement and athletic events and use of amusement devices
  • Motor vehicles (purchases only)
  • Taxable services listed in MS 297A.61, subd.3, paragraph (g), clauses 3, 4 and 6 and paragraph (I)

Sign Up for SWIFT Classroom Training! 

SWIFT classroom training is scheduled for the Accounts Payable, Accounts Receivable, Billing, Commitment Control (Budgeting), and Purchasing modules. Classes are free of charge and open to everyone. You can enroll for this training by opening Employee Self-Service and selecting the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Seats are available in the following classes: 

Class 

Date 

Time 

AP Voucher Entry, Maintenance, Approval & Reporting Tools (AP2)

October 5, 2016

8:30 am to 4:00 pm

AR Direct Journal Deposits (AR/BI3a)

October 19, 2016

8:30 am to 12:00 pm

AR Item Deposits and Applying Payments (AR/BI3b)

October 19, 2016

1:00 pm to 4:30 pm

AR Account Maintenance and Customer Interactions (AR/BI3c)

October 20, 2016

8:30 am to 12:00 pm

Billing Advanced (AR/BI2)

September 16, 2016

8:30 am to 12:00 pm 

Budget Journal Administration (BC2)

September 28, 2016

8:30 am to 4:00 pm   

Create and Update Purchase Orders for Agency Buyers (PO1)

September 29, 2016

8:30 am to 4:00 pm


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

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