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SWIFT Update September 1, 2016

Sign Up for SWIFT Classroom Training! 

SWIFT classroom training is scheduled for the Accounts Receivable, Billing, Commitment Control (Budgeting), and Supplier Contracts modules. Classes are free of charge and open to everyone. You can enroll for this training by opening Employee Self-Service and selecting the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Seats are available in the following classes: 

Class 

Date 

Time 

AR Direct Journal Deposits (AR/BI3a)

October 19, 2016

8:30 am to 12:00 pm

AR Item Deposits and Applying Payments (AR/BI3b)

October 19, 2016

1:00 pm to 4:30 pm

AR Account Maintenance and Customer Interactions (AR/BI3c)

October 20, 2016

8:30 am to 12:00 pm

Billing Advanced (AR/BI2)

September 16, 2016

8:30 am to 12:00 pm 

Budget Journal Administration (BC2)

September 28, 2016

8:30 am to 4:00 pm

Create and Manage Supplier Contracts (SC1)

September 8, 2016

8:30 am to 4:00 pm


New Accounts Receivable QRG Posted

A new Quick Reference Guide (QRG) is available on the Accounts Receivable Reference Guide page:

•    Manually Apply an AR Payment: covers how to manually apply Accounts Receivable payments to customer accounts. Instructions are provided for when the payment amount equals the Item (invoice) amount, when it is less than the Item amount, or when it is more than the Item amount.


Help Desk Hot Topic

Help Desk Hot Topics feature Frequently Asked Questions (FAQs) answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new!

Q: Are there specific instructions that a vendor can review and is there a formal Supplier Portal training session for vendors seeking to do business with the State?

A: Yes. On the Minnesota Management & Budget (MMB) website you will find Vendor Quick Reference Guides (QRG), as well as other training and contact information. To supplement this information, there is a monthly training session on “How to Access & Navigate the Supplier Portal” for vendors interested in doing business with the State. Details along with Registration information can be found on the home page of the Supplier Portal.

NOTE: The next session is scheduled for Friday, September 30, 2016 from 8:30 a.m. to 11:30 a.m.


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

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