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SWIFT Update August 25, 2016

Statewide Systems Availability All statewide systems will be unavailable due to system maintenance Sunday, August 28 between 7 a.m. and 12 p.m. Please plan around this time to minimize interruption of critical business functions. We apologize for the inconvenience.

Impacted systems include:

  • Self Service
  • SEMA4 Recruiting Solutions
  • SWIFT (Including Supplier Portal and Mobile Inventory)
  • SWIFT Data Warehouse (EPM)
  • Budget Planning and Analysis System (BPAS)
  • Capital Budget System (CBS)
  • Enterprise Learning Management (ELM)
  • Fiscal Note Tracking System (FNTS)

Accounts Payable: Vouchers in Recycle Status

Currently there are approximately 50 vouchers in SWIFT in “Recycle Status”.  Commons reasons that vouchers are placed in Recycle Status include:

  • duplicate invoice numbers
  • being out of balance
  • accounting dates that are not in open periods

Agencies should periodically monitor SWIFT for vouchers that are in Recycle Status and resolve the issues.
To quickly check for vouchers in Recycle Status, navigate to Accounts Payable, Vouchers, Add/Update, Regular Entry, Find an Existing Value tab and search for vouchers with an Entry Status = “Recycle”.  Agencies can also run query “M_AP_GBL_RECYCLED_VCHRS” (navigation: Reporting Tools, Query, Query Viewer).


Sign Up for SWIFT Classroom Training! 

SWIFT classroom training is scheduled for the Accounts Receivable, Billing, Commitment Control (Budgeting), and Supplier Contracts modules. Classes are free of charge and open to everyone. You can enroll for this training by opening Employee Self-Service and selecting the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Seats are available in the following classes: 

Class Date
Time
AR Direct Journal Deposits (AR/BI3a) October 19, 2016 8:30 am to 12:00 pm
AR Item Deposits and Applying Payments (AR/BI3b) October 19, 2016 1:00 pm to 4:30 pm
AR Account Maintenance and Customer Interactions (AR/BI3c) October 20, 2016 8:30 am to 12:00 pm
Billing Advanced (AR/BI2) September 16, 2016 8:30 am to 12:00 pm
Budget Journal Administration (BC2) September 28, 2016 8:30 am to 4:00 pm
Create and Manage Supplier Contracts (SC1) September 8, 2016 8:30 am to 4:00 pm


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

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