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SWIFT Update August 11, 2016

Year End Hard Close – FMS Availability

The SWIFT Financial Management System (FMS) will be unavailable on Friday, August 12, 2016, beginning at 6 pm for hard close. The system will become available on Monday, August 15, 2016 at 6 am.

A system notification email will be sent to users when the system becomes available.


Purchase Order Close Job Scheduled for Hard Close Weekend

The PO Reconciliation (PO Close) job is scheduled to run on the hard close weekend of August 12th.

The PO Close job closes purchase orders that have been fully matched by setting the PO status to “Complete”. See the SWIFT Procurement Year End Processing Tips document for additional information about the PO Close job, along with other procurement year end document processing options and tips.

Remember, you can prevent the PO Close job from closing a fully matched order by clicking the “Hold From Further Processing” checkbox on the PO header page should you plan on increasing the order at a later date.


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

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