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SWIFT Update June 5 2015

Statewide Cost Code - Shutdown
The SW Cost (Statewide Cost) code of "SSD" has been established for agencies to track expenses (printing, mailing, etc.) related to the partial state government shutdown. Agencies are required to capture these costs to allow for statewide reporting. Questions regarding this requirement can be directed to the SWIFT help desk.

Accounts Payable Reference Guides Webpage has been updated to Include Revised Guides
The Accounts Payable Reference Guides page has been updated to include the following:

AP1: Reporting Tools Quick Reference Guide (revised)

AP2: Voucher Entry, Maintenance, Approval and Reporting
• Accounts Payable User Guide (revised)
• Budget Exceptions Quick Reference Guide (revised)
• Cancelling a Payment Quick Reference Guide (revised)
• Date Definitions and Payment Process Quick Reference Guide (revised)
• Deleting, Closing and Unposting Vouchers Quick Reference Guide (revised)
• Interfaced Vouchers Troubleshooting Quick Reference Guide (revised)
• Journal Vouchers Quick Reference Guide (revised)
• Match Exceptions Quick Reference Guide (revised)
• Payment Status Quick Reference Guide (revised)
• PCard Accounts Payable Tasks Quick Reference Guide (revised)
• Unpaid Voucher Quick Reference Guide (revised)
• Voucher Entry Referencing a Purchase Order Quick Reference Guide (revised)

Updates to Manufacturer Information on Requisitions and Purchase Orders
Several updates were applied last Friday, May 29th, that relate to the Manufacturer and Manufacturer Item ID fields that impact ePro requisitions and purchase orders. For additional information regarding these updates, please see the Updates to Manufacturer Information guide on MMB's website.

SWIFT Help Desk
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT.
651-201-8100, option 2 or by email SWIFTHelpDesk.MMB@state.mn.us
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
Issue Description
Business Unit
Module (Accounts Payable, Purchase Orders, etc.)
Transaction ID (Voucher ID, PO ID, etc.)
Error Message Print Screen

Additional reference information can be found on the SWIFT website.

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