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SWIFT Update June 2, 2016

Statewide Systems Availability

All statewide systems will be unavailable due to system maintenance Sunday, June 5 between 7 a.m. and 12 p.m. Please plan around this time to minimize interruption of critical business functions. We apologize for the inconvenience.

Impacted systems include:

•    Self Service
•    SEMA4
•    Recruiting Solutions
•    SWIFT (Including Supplier Portal and Mobile Inventory)
•    SWIFT Data Warehouse (EPM)
•    Budget Planning and Analysis System (BPAS)
•    Capital Budget System (CBS)
•    Enterprise Learning Management (ELM)
•    Fiscal Note Tracking System (FNTS)


OBIEE Update: Month End Snapshot Dashboards Available June 3rd

On Friday, June 3, 2016, the SWIFT Data Warehouse will release Month End Snapshot dashboards for Appropriations and Manager’s Financial Reports to the OBIEE reporting and analysis tool. The new dashboards include:

•    Commitment Control and General Ledger Snapshot Version
•    Manager’s Financial Report Snapshot Version

When you use these new dashboards, you will select a Reporting Month Num and Budget Period to view historical data as of the end of the selected month and budget period.

More detailed snapshot reports are available from the Commitment Control and General Ledger Snapshot Version dashboard. These include the:

•    Appropriation Overview Snapshot Version
•    Allotment Summary Snapshot Version
•    Allotment Balance Within Appropriation Snapshot Version

You can drill down to the detailed reports by clicking on a blue Appropriation Long Desc link and selecting one of the detailed report options.

The following new Subject Areas will also be available:

•    FMS – GL – Commitment Control Appropriations Snapshot
•    FMS – GL – Commitment Control Budget Balances Snapshot
•    FMS – GL – Commitment Control Detailed Ledger Snapshot
•    FMS – GL – MFR Summary Snapshot

If you have any questions about these new OBIEE resources, please contact the SWIFT Helpdesk.


SWIFT Data Warehouse Unavailable June 9-13, 2016

The SWIFT Data Warehouse will be unavailable June 9 at 7 p.m. through June 13 at 7 a.m. due to a planned PeopleTools upgrade. We apologize for the inconvenience.


Sign up for SWIFT Training

SWIFT classroom training is free of charge and open to everyone. You can enroll for this training by opening Employee Self-Service and selecting the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Seats are available in the following classes:

Class 

Date 

Time 

AR Direct Journal Deposits (AR/BI3a)

June 8, 2016

8:30 am to 12:00 pm

AR Item Deposits and Applying Payments (AR/BI3b)

June 8, 2016

1:00 pm to 4:30 pm

AR Account Maintenance and Customer Interactions (AR/BI3c)

June 15, 2016

8:30 am to 12:00 pm


Note: SWIFT Training will not be held in July and August. We perform maintenance and refresh the training database every new fiscal year.


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:

651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue.  Information to include with your message:

  •  Issue Description 
  •  Business Unit   
  •  Module (Accounts Payable, Purchase Orders, etc.)
  •  Transaction ID (Voucher ID, PO ID, etc.) 
  •  Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.


SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.
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