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SWIFT Update (March 31, 2016)

BlueZone Users Must Change Security Option Before April 24, 2016

If you use BlueZone to change your SWIFT or SEMA4 password, you must update your BlueZone security protocol option to “TLSV1” before April 24, 2016. To do this, follow the instructions provided by MN.IT Services in the “Converting BlueZone Sessions to TLSV1” guide.

After April 24, 2016, the MN.IT mainframe systems will no longer support Secure Socket Layer (SSL) V2 and V3 security protocols. They will use Transport Layer Security (TLS) protocol. This change will improve security and help prepare for the summer upgrade of the mainframe operating system.


Notice on New Local Taxes

The Minnesota Department of Revenue will be administering the following new sales and use taxes effective April 1, 2016:
    •  Blue Earth County 0.5% Sales and Use Tax
    •  Brown County 0.5% Sales and Use Tax
    •  Cass County 0.5% Sales and Use Tax
    •  Chisago County 0.5% Sales and Use Tax
    •  Crow Wing County 0.5% Sales and Use Tax
    •  Wabasha County 0.5% Sales and Use Tax

The sales and use tax rate changes apply to sales made on or after April 1, 2016, and will be in addition to all other taxes in effect. Local sales tax applies to retail sales made and taxable services provided within the local taxing area (county/city limits). The tax applies to the same items that are taxable under the Minnesota sales and use tax law.

Orders entered in SWIFT on or after April 1, 2016, will calculate the new tax rates for each county/city. Existing orders and/or their vouchers will need to be adjusted to pay the correct tax if delivery occurs after various dates. Please note that the dates will be different based on whether goods or construction materials are being delivered. Check the tax notice for the affected city for the correct dates. For assistance in changing the sales tax on a PO, please consult the Sales Tax Settings on Purchase Orders Quick Reference Guide at: Sales Tax on POs.

Impact on Accounts Payable: Vouchers entered in SWIFT on or after the tax effective date will calculate the new tax rates for each county/city if the Invoice Date is on or after the tax effective date.  If the Invoice Date is before the tax effective date, SWIFT will exclude the new tax rates. Please review the tax calculation carefully prior to payment on all vouchers with Ship To locations within these jurisdictions.

Please see the Minnesota Department of Revenue tax notice for the appropriate city for guidance in handling orders and payments during the transition period.

    •   Blue Earth County
    •   Brown County Tax Notice
    •  Cass County Tax Notice
    •  Chisago County Tax Notice
    •  Crow Wing County Tax Notice
    •  Wabasha County Tax Notice

SWIFT will be updated with the new tax codes for all existing Ship To addresses located in the affected cities. New orders, created on or after Friday, April 1, 2016, will calculate the new rate of tax for the Ship To addresses within those counties/cities. Existing orders may or may not need to have the tax code updated on the PO if payment can be processed during any allowed grace period(s), again, see the general notice for each county/city.

Previously any Ship To addresses in affected cities may have used the tax code of 0000, State Tax only. To calculate the new combined rate, state and local tax rate, the tax code(s) on the PO must be updated to the new tax code(s) from the 0000 tax code. Because of the various transition rules these codes will not be updated by SWIFT and must be updated by the PO buyer.


Sign Up for Upcoming SWIFT Training

SWIFT classroom training is scheduled for the Accounts Payable, Accounts Receivable,  Billing, Commitment Control (Budgeting), and Purchasing modules. Classes are free of charge and open to everyone. You can enroll for this training by opening Employee Self-Service and selecting the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Seats are available in the following classes:

Class 

Date 

Time 

AR Account Maintenance and Customer Interactions (AR/BI3c)

April 6, 2016

8:30 am to 12:00 pm

Billing Advanced (AR/BI2)

April 20, 2016

8:30 am to 4:00 pm

Budget Journal Administration (BC2)

May 24, 2016

8:30 am to 4:00 pm

Create and Update Purchase Orders for Agency Buyers (PO1)

April 14, 2016

8:30 am to 4:00 pm

Voucher Entry, Maintenance, Approval & Reporting Tools (AP2)

May 25, 2016

8:30 am to 4:00 pm


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:

651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue.  Information to include with your message:

  •  Issue Description 
  •  Business Unit
  •  Module (Accounts Payable, Purchase Orders, etc.)
  •  Transaction ID (Voucher ID, PO ID, etc.) 
  •  Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.


SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.
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