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SWIFT Update February 27 2015


2015 SWIFT Agency Annual Schedule Posted

The SWIFT 2015 Agency Annual Schedule is available on the MMB SWIFT Budget and Accounting Instructions webpage.

Procurement Fiscal Year End Cutoff Dates

It's already time to begin talking about fiscal year end. Below are the cutoff dates established for submission of requisitions and requests for establishing contracts above the agency's buyer's delegated ALP authority.

If the best procurement method to make the acquisition is through a Request for Proposal (RFP), the April 13th cutoff could be too late. Contact the appropriate Acquisition Management Specialist for the product line in MMD regarding any upcoming or proposed acquisition if the RFP process is being contemplated.

DateAction
4/13/2015 Deadline for construction and construction-related requisitions processed through the State Architect's Office and/or Materials Management Office.
4/13/2015 Deadline for requisitions requiring sealed bids (over $50,000) processed through Materials Management Division.
5/15/2015 Deadline for requisitions over the purchasing agency's authority processed through Materials Management (under $50,000.)

SWIFT Classes Scheduled: AR/BI3a Accounts Receivable-Direct Journal Deposits

The AR/BI3a Accounts Receivable - Direct Journal Deposits course provides hands-on SWIFT training on how to enter direct journal deposits (cash receipts) and create accounting entries. Participants will also learn how to create wire deposits that require approval by MMB, resolve budget errors, reverse and correct direct journal deposits, and process a returned item for a direct journal deposit.

This class is designed for the AR-Payment Processing Accountant SWIFT role but is limited to processing direct journal deposits.

Two Sessions Available: March 12th and March 26th
Time: 8:30 am to 12:00 pm
Where: Centennial Building, Columbine Room
Registration: Register for this classroom training through the Learning folder in Employee Self-Service. Additional session dates for this class will be added.
Please note: Two additional Accounts Receivable ½ day courses will be offered in the near future:
• AR/BI3b Accounts Receivable - AR Item Deposits and Applying Payments; and
• AR/BI3c Accounts Receivable - Account Maintenance and Customer Interactions

SWIFT OBIEE Warehouse Training

The OBIEE Warehouse Training has been upgraded to match OBIEE production.
If you have problems viewing the Menu in the Warehouse Training, please clear your browser cache and delete all temporary Internet files. Instructions for clearing your cache are available in the Clearing Browser Cache Quick Reference Guide.

SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT.
651-201-8100, option 2 or by email SWIFTHelpDesk.MMB@state.mn.us
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
Issue Description
Business Unit
Module (Accounts Payable, Purchase Orders, etc.)
Transaction ID (Voucher ID, PO ID, etc.)
Error Message Print Screen

Additional reference information can be found on the SWIFT website.

SWIFT Update Listserv

The SWIFT Update is sent to SWIFT Agency Sponsors/Project Managers/Readiness Coordinators, Chief Financial Officers, SWIFT Project Team, SWIFT Steering Committee, and Agency Training Managers. It is also sent to a larger listserv composed of SWIFT end users - to be removed or added to this SWIFT Update list, go to the SWIFT Newsletter List.

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