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SWIFT Update February 27 2014

Closing Accounting Periods in the General Ledger

MMB will begin closing monthly accounting periods for the GL Actuals ledger on a regular basis. On the last day of the month we will be closing the accounting period for the previous month. The only exception to this will be at fiscal year close when period 12 (6/30/2014) will remain open until our hard close (8/15/2014). On 2/28/2014 we will be closing FY 2014 periods 1 (7/1/2013) through 7 (01/31/2014). Closing will simplify tax filings and provides reporting benefits for the agencies, including those creating quarterly financial statements.
 
At this time we will not be closing periods in the modules. All of the modules will continue to have FY2014 Period 1 through current open, so will not impact transactions that are currently in process in the modules.

Billing Process Update

The new XML print solution for AR invoices and statements is now available and provides advantages over the current Crystal solution. One example of the improvements is that agencies will be able to select multiple return addresses and phone numbers to print on invoices and statements. We strongly recommend all agencies change to this new solution.
 
To change, agencies can simply send an email to MMB AGENCY ASSISTANCE requesting their invoice and statement default to XMLPUB. For those that submit an IF0616 interface, the INVOICE-FORM-ID field should be changed to XMLPUB. Please contact Ben Brown or Jerry Voegeli if you have questions.

SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT.
 
651-201-8100, option 2; Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays
 

SWIFT Update Listserv

The SWIFT Update is sent to SWIFT Agency Sponsors/Project Managers/Readiness Coordinators, Chief Financial Officers, SWIFT Project Team, SWIFT Steering Committee, and Agency Training Managers.
It is also sent to a larger listserv composed of SWIFT end users - to be removed or added to this SWIFT Update list.
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