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SWIFT Update February 12 2015


Revised AR/BI3 Accounts Receivable Advanced User Guide Posted

The Accounts Receivable Reference Guides page has been updated to include the following:
• Revised AR/BI3 Accounts Receivable Advanced User Guide
• Revised AR/BI1 Customer Set Up & Maintenance User Guide
• Revised Accounts Receivables Quick Reference Guides

Prompt Payment Report

The annual prompt payment report for fiscal year 2014 has been posted on MMB's website. To view this report, please visit the State Reports Portal on MMB's website and select Prompt Payment Report under the Accounting Division heading.

Strategic Sourcing Event Update: Buyers and Contract Coordinators May Now View a Responder's Comments and Attachments in One Location When Analyzing an Event

Functionality has been added to the event where a responder's comments to bid factors and attachments are viewable from the "Resp Comments/Attachments" link for each responder on the Analyze Total page.

SWIFT-update-feb12-1

A new page has been added that when analyzing an event any comments to the bid factors and/or attachments uploaded by the responder are now viewable in one location. Clicking on the "Resp Comments/Attachments" link will bring you to the Response Comments/Attachments page.

SWIFT-update-feb12-2

The new page will display any comments entered at both the header and line in the left column, and any attachments uploaded in the right column. The Line column under the Line Comments and Attachments and the Line Factors section displays the line number where the responder entered comments or attached a file. Clicking the icon to the right of the Attachment Description field will open the attachment in the program associated to the file extension for viewing.

AR/BI2 Billing Advanced Class Scheduled

The AR/BI2 Billing Advanced course provides hands-on training on how to use the SWIFT system to enter and manage billing information. Participants will learn how to use the standard entry process to enter bills online in SWIFT. They will learn time-saving ways to create bills using the Copy Bill and Copy Bill Group processes. They will also create, schedule, and process recurring bills. Participants will learn how to generate invoices for non-consolidated bills and troubleshoot the Single Action Invoice process. They will also learn how to create credit bills.

Session: March 3, 2015
Time: 8:30 am to 4:00 pm
Where: Centennial Building, Columbine Room
Registration: Register for this classroom training through the Learning folder in Employee Self-Service. We plan to offer this class monthly. Additional session dates will be added in the near future.

SWIFT HelpDesk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT.
651-201-8100, option 2 or by email SWIFTHelpDesk.MMB@state.mn.us
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
Issue Description
Business Unit
Module (Accounts Payable, Purchase Orders, etc.)
Transaction ID (Voucher ID, PO ID, etc.)
Error Message Print Screen

Additional reference information can be found on the SWIFT website.

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