skip to content
Primary navigation

SWIFT Update January 26, 2017

New OBIEE Strategic Sourcing - Subject Areas and Reports 

The SWIFT Data Warehouse released a suite of reports comprised of Strategic Sourcing data via OBIEE (Oracle Business Intelligence Enterprise Edition), the SWIFT Data Warehouse query and reporting tool. In addition, associated Strategic Sourcing subject areas are available for use with OBIEE analysis.

OBIEE Strategic Sourcing Subject Areas are:

  • SCM - Strategic Sourcing - Event Award Detail
  • SCM - Strategic Sourcing - Event Award Summary
  • SCM - Strategic Sourcing - Event Detail
  • SCM - Strategic Sourcing - Event Invite Detail
  • SCM - Strategic Sourcing - Event Invite Summary
  • SCM - Strategic Sourcing - Event Response Detail
  • SCM - Strategic Sourcing - Event Response Summary
  • SCM - Strategic Sourcing - Event Summary

OBIEE Strategic Sourcing Dashboard encompasses:

  • Strategic Sourcing Average Number of Responses Received
  • Strategic Sourcing Bid Amount by Supplier by Event Line
  • Strategic Sourcing Bid Award Amounts vs Pre-Encumbered Amounts
  • Strategic Sourcing Event Detail by Agency and Buyer
  • Strategic Sourcing Number of Responses Rejected by Agency and Buyer per Event
  • Strategic Sourcing Number of Events Private vs Public
  • Strategic Sourcing Percentage of A,I,R to Suppliers by Classification
  • Strategic Sourcing Supplier Activity per Event

Check out the SWIFT Data Warehouse Bulletins.

If you have any questions regarding the new subject areas and reports, please call the SWIFT Help Desk at 651-201-8100, option 2 or email SWIFTHelpDesk.MMB@state.mn.us


SWIFT FMS System Maintenance

SWIFT's Financial Management System (FMS) is scheduled for a PeopleTools upgrade on Friday, January 27, 2017, beginning at 6 p.m. The upgrade is expected to be completed Sunday, January 29, 2017. SWIFT FMS and Supplier Portal will be unavailable during the upgrade.

The PeopleTools maintenance upgrade will not change the look and feel in SWIFT. Please contact the SWIFT Help Desk with questions about the PeopleTools upgrade or system downtime.  


New SWIFT Class "Strategic Sourcing for P/T Services" Scheduled!

The new “Strategic Sourcing for Professional/Technical Services” (P/T) course provides hands-on training on the Strategic Sourcing module.  It is designed for agency buyers and P/T coordinators to create and manage solicitations in SWIFT for P/T services.  


Sign Up for SWIFT Classroom Training

SWIFT classroom training is scheduled for the following modules. Classes are free of charge and open to everyone. You can enroll for this training by opening Employee Self-Service and selecting the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Seats are available in the following classes:

Class 

Date 

Time 

AP Voucher Entry, Maintenance, Approval & Reporting Tools (AP2)

February 22, 2017

8:30 am to 4:00 pm

AP Voucher Entry, Maintenance, Approval & Reporting Tools (AP2)

April 27, 2017  

8:30 am to 4:00 pm

AR Direct Journal Deposits (AR/BI3a)

April 18, 2017    

8:30 am to 12:00 pm 

AR Item Deposits & Applying Payments (AR/BI3b)

April 18, 2017

1:00 pm to 4:30 pm

AR Account Maintenance & Customer Interactions (AR/BI3c)

April 19, 2017

8:30 am to 12:00 pm

Billing Advanced (AR/B12)

 May 11, 2017

8:30 am to 4:00 pm

Budget Journal Administration (BC2)

February 2, 2017

8:30 am to 4:00 pm

Budget Journal Administration (BC2)

April 12, 2107

8:30 am to 4:00 pm

Create & Manage Supplier Contracts (SC1) 

March 2, 2017

8:30 am to 4:00 pm

Create & Manage Supplier Contracts (SC1)

May 17, 2017

8:30 am to 4:00 pm

Create & Update Purchase Orders for Agency Buyers (PO1)

May 3, 2017

8:30 am to 4:00 pm

Create & Update Purchase Orders for Contract Encumbrance Roles (PO4)

March 1, 2017

8:30 am to 12:30 pm

Strategic Sourcing for Professional/Technical Services (SS2)

February 8, 2017

8:30 am to 4:00 pm


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

back to top