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December 2013 WAP Wire

Program Notes

ASHRAE Compliance

ASHRAE 62.2 requires that all exhaust fans be tested at the final inspection of a dwelling and that the continuous ventilation be adjusted based on the final blower door test and the exhaust fan test. Only one copy of the final inspection ASHRAE 62.2 form, dated to document that the calculation was completed at the time of the final inspection, is needed in the household file. Copies of any ASHRAE forms that were completed prior to the final inspection are not needed and may cause confusion.

Charging Crew Time for Travel

Monitors have found there is confusion on how to charge a crew’s (employees of the Service Provider who install materials or complete weatherization work) travel time to a dwelling.  After consulting with DOE, Commerce has confirmed that the time that it takes a crew to travel to the home to install materials is part of the direct service provided to the dwelling. The time must be charged to measures being completed at the dwelling and may not be charged to Program Support.  The crew’s time must be evenly split across all of the measures that are being completed. This can be done by adding the cost associated with travel time to all measures after the initial audit run and prior to beginning any work. Once the audit is initially run and the recommended measures are generated, the audit must be rerun with the additional cost for travel time spread out evenly amongst all of the recommended measures to determine if the measures and job still meet the SIR requirements.

Auditors must add up all of the travel time for crew members working on the dwelling and divide the cost associated with travel time by the number of measures that the crew will complete at the dwelling. This additional cost per measure must be included as an “Additional Cost” with each conservation measure being completed and as part of the final cost for each “Itemized Cost.”

In all measures, the crew’s travel time must be itemized in the Comment Section for each conservation measure and Itemized Cost within the NEAT or MHEA Audit.

How to Clock a Meter

It is sometimes necessary to clock a meter during an audit or a final inspection. The link below provides a refresher for auditors and inspectors on the proper procedure for this task. Please provide this link to all auditors and inspectors.

Dating Forms

Monitors have noted that duplicate forms are sometimes included in Household Files. These duplicates cause confusion on when the work reported by the form was completed. It is imperative that all forms be properly dated to eliminate confusion. Please make sure that duplicate forms for things like blower door readings and other mechanical testing are accurately dated.

OSHA for Delivery People

A recent Service Provider inquiry regarding the need for delivery people, such as those who deliver appliances to job sites, to have OSHA training was received by our office. A quick check with DOE and review of the OSHA website indicates that indeed these workers must have the general OSHA Health and Safety training. 

Deferral and Walkaway Notices to Clients

This is a just a reminder that all deferral and walkaway notices to clients must be in writing and must explain the reason or reasons for either status.