Admin Risk Management manages disability claims by working with employees, state agencies, workers' compensation specialists and other professionals to help injured state workers stay on the job or return to work quickly. Disability management services include:
Additional information is available below. To learn more about disability management services and resources available through Admin Risk Management, contact us at 651-201-3010.
Disability Management is a proactive program directed at minimizing the impact of disability on an employee's physical capabilities as they relate to job performance. A disability management program benefits both the employer and the employee by reducing the cost of disability to employers while assisting disabled employees with return to work.
Promoting early return to work is desirable for several reasons. An employee's chance for successfully returning to their regular job increases if the employee returns to work soon after (ideally within two weeks) an injury occurs. Most employees are capable of doing some work activities within a few days of sustaining an injury.
An effective Disability Management Program can promote significant "bottom line" advantages in important areas such as productivity, workers' compensation cost management and prevention.
Admin Risk Management manages disability claims by working with injured state employees, state agency representatives, workers' compensation specialists and other professionals to help injured employees remain working or help them return to work quickly.
Disability Management Supervisor
Director, Admin Risk Management
Qualified Rehabilitation Counselors
Jim Sandusky, MS, CRC, QRC
Roselyn Rockman, OTR, CDMS, CCM, QRC
Workers' Compensation Placement Coordinator
Role of the QRC
Generally speaking, Admin Risk Management is contacted when assistance is needed on workers' compensation claims with injuries or disabilities that impact the employee's ability to return to work at the pre-injury agency.
Specifically, assistance from a Disability Manager or Qualified Rehabilitation Counselor (QRC) is suggested in the following circumstances:
An employee may request the referral of a workers' compensation case for review by Admin Risk Management at any time factors are evident that may cause an employee to stay off work or be on restricted duty. For assistance, call the claims specialist managing the claim or contact the Disability Management Unit at 651-201-3010.
The following tips can be useful to managers and supervisors to help employees return to work promptly following disability due to illness or injury sustained on the job:
Contact Admin Risk Management at 651-201-3010 for assistance in implementing any of the tips suggested above, or for specific advice in helping an injured/disabled employee recover and return to work promptly.
General suggestions for responding to employee disability cases
The supervisor of an injured employee plays a major role in the worker's disability management and subsequent return-to-work process. The supervisor's responsibilities in these areas begin when they receive initial notification from the employee stating that the employee will miss work or will need light-duty work because of job-related injury or disability. The following guidelines are helpful in formulating a response.
If the employee states that they were or may have been injured at work, an Agency Claims Investigation Form (Word Doc) and an Injured/Illness Incident Data Form (Word Doc or PDF) regarding the matter must be completed (this is not the employee's responsibility). These documents must be completed promptly and submitted to your agency Workers' Compensation Coordinator within 24 hours (Minnesota statutes provide significant penalties to agencies that delay the processing or filing of Agency Claims Investigation Forms and First Reports of Injury). The State Workers' Compensation Program will then file these items with the Minnesota Department of Labor and Industry and other authorities for disposition. Instructions for completing and forwarding information appear in the Supervisor's Injury, Illness, and Incident reporting and Workers' Compensation Checklist (PDF).
Referring employees for medical care for work-related injuries
Refer employees for medical care for work-related injuries in these situations:
Except under certain circumstances, state employees should obtain medical care for work-related injuries through CorVel, which is under contract with the State of Minnesota to provide workers' compensation managed care health services to state agency personnel. See your agency's Workers' Compensation Coordinator for complete information about referring injured workers to medical care through CorVel.
The Work Ability Report (PDF) is prepared by the injured employee's treating physician and documents the employee's physical and work capabilities. A current version of the work ability report should be given to the injured employee by the physician following each physician visit for treatment related to their job-related injury or disability. The employee should then provide their employer with a copy of each completed work ability report.
The employer should refer to the employee's work ability report in order to ensure that the employee is returned to work that is appropriate for the employee's physical capabilities.
For assistance in understanding injured employee's work ability reports and recommendations for finding jobs and tasks compatible with capabilities specified on a work ability report, call 651-201-3010.
Admin Risk Management can provide job analysis services that are often helpful in determining an injured employee's return-to-work options while evaluating the need for possible job modifications.
A job analysis is not a study of an individual worker or of production rates, but rather it is a study of a specific job as it exists. The job analysis consists of a comprehensive evaluation of the physical and cognitive demands associated with workplace duties. This type of study can prevent future injuries and disabilities by providing background information for use in establishing guidelines which help employers to ensure that a worker's capabilities are appropriate for their job.
The basic job analysis available to state agencies has four elements:
1. Purpose of the job
2. Major tasks and essential functions
3. Job setting
4. Worker qualifications
For more information about job analysis services available to state agencies from Admin Risk Management, call 651-201-3010.