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Leasing State Owned Property

Income Leases 
  1. The Commissioner of Administration is responsible by statute (See Statutes Applicable to Leasing) for preparing and processing leases for use of temporarily surplus state-owned property, e.g., Regional Human Services Centers, Correctional Facilities. 
  2. If an Agency has approved a request to lease space by a public or private entity, the Agency should send a request in writing to RECS setting forth the type of space to be leased (office, storage), square footage, rate per square foot, term and any other pertinent information. 
  3. Along with the written request, the Agency should: 
    1. advise as to whether-or-not the building of which the leased premises are a part was purchased or remodeled with bond funds; and 
    2. complete Leasing State Property to Third Party Form 
    3. provide a cost breakdown as to how the rental rate was determined (See Attachment 5
  4. RECS will then draft and process said lease. 
Departmental Leases 

  1. The Commissioner of Administration is responsible by statute (See Statutes Applicable to Leasing) for allocating space in buildings in the Capitol Complex and 321 Grove Street. 
  2. If an Agency needs more space, wants to reduce square footage or make any other space changes, i.e., remodeling, RECS should be contacted and notified in writing.  Any remodeling required in leased space will be coordinated through the Plant Management Division and RECS. RECS will review the request and process a lease change, as appropriate. 
  3. An Agency is responsible for rent payments on space occupied from the date of occupancy. 
  4. Parking in Capitol Area – Contact the Plant Management Division at 651.201.2306 or 201.2307 for assistance. 
  5. Building issues, such as maintenance and repairs, air quality and remodeling are handled through the Plant Management Division.  They should be contacted at 651.201.2300. 
  6. Lease Renewals – Departmental leases are renewed for a term of 2 years.