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Introduction

The Commissioner of the Department of Administration is granted authority to lease:

  • non-state owned real property for state agencies in accordance with Minnesota Statutes 16B.24, Subd. 6, except when an agency has been exempted from this statute or has been granted specific authority to lease by the Legislature. The State is the lessee in this transaction. The contract that documents this transaction is a Commercial Lease.
  • state-owned property, real or personal, that is not needed for public use, if the rental is not otherwise provided for, or prohibited by law in accordance with Minnesota Statutes 16B.24, Subd 5 (a), except when an agency has been exempted from this statute, or has itself been granted specific authority to lease by the Legislature.  The State is the lessor in this transaction.  The contract that documents this transaction is an Income Lease.
  • space in certain state–owned buildings to state agencies in accordance with Minnesota Statutes 16B.24, Subd. 5. (e).  The contract that documents this transaction is a Departmental Lease.
Real Estate and Construction Services (“RECS”) within the Department of Administration holds statewide responsibility for leasing space for most state agencies.

This Real Estate Leasing Guide is designed as a practical guide to the legislatively authorized procedure of leasing space for state agencies.  This guide defines the working relationship between the tenant-agency and RECS during the processes of site location, including economic analysis/comparison, space planning, lease negotiation, preparation and execution, in order to meet the agency’s space requirements in the most economical manner.   

The guide explains the process of resolving leased space-related problems and lease compliance issues, and the manner in which RECS ensures the compliance of leases to applicable policies and procedures and Minnesota Statutes.  The applicable Minnesota Statutes are set forth in Applicable Statutes.

Contacts

Please refer to the "Contacts" page, under the "Property leasing and space management" section.

Non-State Owned Property

For details regarding Non-State Owned Property-Commercial Leases, click here

State-Owned Property

For details regarding Leasing State-Owned property, click here

Applicable Statutes

To view a list of Statutes that apply to leasing, click here

Definitions

A list of commonly used terms is available here.