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Building Management and Maintenance

 Admin Plant Management manages and maintains 21 buildings for the State of Minnesota. We provide building tenants, primarily state agencies, with building management and maintenance services, in addition to facilities-related engineering, trade, repair and energy management services. We also direct energy efficiency improvement projects in state-owned buildings, oversee mail delivery among state offices, and assist with conference room scheduling and lost and found services on the State Capitol Complex.

A complete breakdown of our building services is listed below. For more detailed information on our buildings, reference our buildings page. For direct assistance or more information about building services, call the Plant Management Service Line at 651-201-2300 and see the contact us page for a full list of contacts.

Overview

Admin Plant Management directly provides the following building services:

  • Building plumbing repairs
  • Door and lock repair
  • Fire protection system testing and maintenance
  • HVAC systems maintenance
  • Carpentry maintenance
  • Electrical maintenance
  • General repair work
  • Interior lighting repairs
  • Scheduled maintenance painting


The following building services are also available through Admin Plant Management:

  • Air flow check and temperature control
  • Carpet replacement
  • Ceiling tile replacement
  • Fire extinguisher service and replacement
  • Interior painting
  • Pest control
  • Window blind repair and replacement


Note: Admin Plant Management no longer provides general moving services, modular furniture reconfiguration or equipment rentals. Equipment rentals are available from the Minnesota History Center.

All building management and maintenance services are provided through Lease Agreements or on a fee-for-service basis. If you have specific building maintenance questions or concerns, contact us.

Maintenance Requests

You can request maintenance in Admin-managed facilities by contacting either your direct agency facility manager or by calling the Admin Plant Management Service Line at 651-201-2300. 

Examples of maintenance requests include:

  • Lights out
  • Temperature concerns
  • Elevator malfunctions
  • Restroom supplies and cleanliness
  • Restroom fixture problems
  • Coffee and water spills
  • Lock and door malfunctions

Janitorial Services

Admin Plant Management performs the following scheduled housekeeping services to maintain office space and building common areas. Have a housekeeping concern? Contact us via email or by phone at 651-201-2300 with immediate needs.

Office Cleaning 

Daily 

  • Empty all trash receptacles and replace liners, as necessary
  • Vacuum carpeted main traffic aisles, moving furniture as necessary
  • Return furniture to original position
  • Pick up litter in remainder of other carpeted areas
  • Spot clean the carpeting
  • Spot clean partitions and door glass


Weekly

  • Vacuum carpeted areas 
  • Dust mop hard surface main traffic aisles
  • Dust exposed areas on desks, credenzas and work surfaces
  • Dust mop hard surface areas 
  • Wet mop hard surface areas 
  • Detail dust accessible furniture
  • Dust window sills, radiators, etc. (below six feet)


Monthly

  • Spot clean walls and doors 


Semi-Annually

  • Clean door frames
  • Dust accessible exterior window blinds, where applicable
  • Clean ceiling vents (under 12 feet)
  • Clean carpeted traffic aisles


Annually

  • Clean carpet; may be extraction, tip cleaning, or rotary shampooing


As Needed

  • Empty recyclable materials from intermediary containers and coordinate material pick-up.


Note: Detail dusting in an office setting will be done only in accessible areas. Admin Plant Management will not move personal items and electronic equipment to clean or dust. We will trash only waste receptacles and items marked as trash. 

Lobby and Entrance Cleaning 

Daily

  • Empty and spot clean all trash receptacles
  • Sweep hard surface floors
  • Wet mop hard surface floors
  • Clean walk off mats
  • Clean door glass and spot clean all adjacent glass
  • Vacuum carpet 
  • Clean entire interior and exterior of elevators
  • Sweep, vacuum and wet mop open stairways
  • Clean and sanitize public pay telephones
  • Check and spot clean directories


Weekly

  • Detail and dust areas below six feet
  • Spot clean plate glass windows
  • Clean and polish all stairway handrails
  • Clean thresholds
  • Check, arrange and spot clean all public area furniture
  • Clean kick plates and door frames as needed
  • Spot clean walls


As Needed 

  • Scrub and coat hard surface floors
  • Strip, seal and finish hard surface floors
  • Buff and burnish accessible hard surface floors
  • Clean carpet


Hard Surface Floor Care - Common Areas

Daily

  • Dust mop wall to wall
  • Spot mop spills/splashes

 
Weekly

  • Wet mop and auto scrub floor surfaces
  • Buff and burnish floors


As Needed

  • Heavy scrub and re-coat floor finish
  • Strip, seal and finish hard surface floors


Hard Surface Floor Care - Work Areas 

Daily

  • Dust accessible areas
  • Wet mop other areas


Weekly

  • Dust mop wall to wall
  • Wet mop and auto scrub wall to wall
  • Buff and burnish accessible floor areas


As Needed

  • Heavy scrub and re-coat floors
  • Strip, seal and finish 


Restroom Cleaning 

Daily

  • Check, re-supply stock
  • Clean stock dispenser
  • Empty trash, including sanitary disposal units and clean receptacles
  • Clean and sanitize toilets, urinals, sinks and countertops
  • Clean stainless steel and chrome
  • Wet mop floor with sanitizing detergent
  • Clean mirror
  • Spot clean doors, both sides
  • Spot clean walls with special emphasis around dispensers, sinks and urinals


Monthly 

  • Machine scrub floors
  • Sanitize waste receptacles


Semi-Annually 

  • Wall to wall deep clean cycling, including all walls, partitions, fixtures and floors


Shower Room and Stall Cleaning 

Daily 

  • Inspect, touch-up and wipe down fixtures
  • Remove hair and other debris on finishes and fixtures


Weekly 

  • Power wash shower room walls and floors with disinfectant cleaner 
  • Clean and disinfect all shower room fixtures


Miscellaneous Cleaning 

Daily

  • Sanitize drinking fountains
  • Spot check interior stairwells
  • Remove unapproved posters or outdated posters and bulletins


Weekly

  • Dust hallway fixtures (i.e. pictures, fire extinguishers)


As Needed

  • Wet mop hard surface stairwell risers and landings
  • Clean ceiling light diffusers and exhaust fans in elevator cars
  • Clean janitorial closets
  • Dust stairwell railings
  • Vacuum upholstered furniture

Building Projects

Admin Plant Management informs tenants of short-duration construction and maintenance projects by posting informational bulletins in the affected buildings. These postings alert tenants of projects that will affect services, such as brief power outages, elevator service interruption, water shutoff, fire alarm system testing, and more. 

Current projects will also be posted here for reference. For additional information, please contact your building manager.

Current Building Project Postings


Contact Us

For direct assistance or more information about building services, call the Plant Management Service Line at 651-201-2300.