Financial Management and Reporting provides services in three distinct categories. See a full breakdown of services for Admin employees, Admin divisions, and small agency customers below.
Executive branch employees who are authorized to travel for state business purposes are reimbursed for their travel expenses in accordance with the employee’s applicable bargaining unit contract or compensation plan, state policy administered by the Department of Minnesota Management and Budget (PAY0021 - click on HR/Payroll Functions, then Business/Travel/Relocation Expenses, then Policies and Procedures), and applicable agency policy (Admin Policy FMR-4C-01).
The reimbursement process begins when the employee submits an Employee Expense Report form itemizing the employee’s travel expenses and providing related information as required on the form to demonstrate eligibility for reimbursement. The completed form is submitted to the employee’s supervisor for approval. After approval, the form is forwarded to Admin’s Financial Management and Reporting team where it is reviewed for accuracy and compliance and processed in SEMA4. the state’s human resource/payroll system.
Here are some helpful tips to avoid common problems that delay processing of reimbursements:
Employees can view and update direct deposit information using Employee Self-Service at www.state.mn.us/employee. The data entered into Employee Self-Service is secured and employees use their employee ID and password to access Employee Self-Service.
To change, view or learn more about direct deposit, select Other Payroll from the main Employee Self-Service menu, then select either Direct Deposit or Instructions. The instructions include examples as well as a problem solving guide. If employees choose not to use Employee Self-Service, contact a human resource representative for paper forms.
Governmental accounting systems are organized and operated on a fund basis. A fund is the basic unit used to segregate resources and expenditures. On a simplistic basis it can be compared to a checkbook. Given the complexity of the state’s budget there are numerous fund types; the following highlights a few common to Admin and the customers served.
The general fund typically serves as the chief operating fund of a government. The general fund is used to account for all financial resources except those required to be accounted for in another fund.
Internal service fund activities provide goods or services to state agencies, on a cost-reimbursement basis. The internal service funds within Admin are:
Enterprise funds account for activities for which a fee is charged to external users for goods or services. Enterprise fund activities are financed and operated in a manner similar to private business enterprises where the intent is to recover costs primarily through user fees. The enterprise funds within Admin are:
Periodic Standard Reports
Standard reports provide customers with an array of financial data. Financial Management and Reporting provides reports to some Admin divisions and small agencies, boards, councils and commissions to provide information and assist with managerial and budget decision-making.
Admin's Financial Management and Reporting team offers business support services that enable agencies, boards and councils to focus on their core businesses. Financial services include the following: